Privacy Policy and POPIA Compliance Procedures for Publishared

  1. Introduction

The Protection of Personal Information Act (POPIA) regulates the processing of personal data to ensure it is collected, stored, and used responsibly. These procedures outline how we at Publishared comply with POPIA while conducting our operations. This Privacy Policy describes our policies and procedures on the collection, use, and disclosure of your information when you use our service and informs you about your privacy rights and how the law protects you.

  1. Interpretation and Definitions

Account: A unique account created for you to access our service.

Company: Publishared, located at 58 Conrad Drive, Blairgowrie, Johannesburg.

Cookies: Small files placed on your device containing your browsing history details.

Country: South Africa.

Device: Any device that can access the service (e.g., computer, cellphone, digital tablet).

Personal Data: Any information that identifies or can identify an individual.

Service: Refers to the website. (https://www.publishared.co.za/)

Service Provider: Any entity that processes data on behalf of the Company.

Usage Data: Data collected automatically, encompassing how the service is used.

 

  1. Data Collection Procedures

We obtain explicit consent from individuals before collecting their personal data.

We clearly explain the purpose of data collection (e.g., promotional campaigns, newsletters, market research).

We limit data collection to only necessary information.

We use opt-in mechanisms (e.g., checkboxes, online forms) to ensure informed consent.

We maintain a record of consent given by individuals.

While using our service, we may collect personally identifiable information, including but not limited to:

Email address

First name and last name

Phone number

We automatically collect Usage Data when using the service, including:

IP address

Browser type

Pages visited

Time and date of visits

 

  1. Data Processing & Use

We use personal data only for the purposes specified at the time of collection.

We avoid excessive data processing beyond what is required.

We apply pseudonymisation or anonymisation where possible.

We allow individuals to withdraw consent at any time and stop processing their data upon request.

 

  1. Data Storage & Security

We store personal data in secure, access-controlled systems with encryption where necessary.

We restrict access to authorized personnel only and implement password protection, multi-factor authentication, and firewalls.

While we strive for high security, we cannot guarantee absolute security of your personal data.

 

  1. Data Sharing & Third Parties

We only share personal data with authorized third parties under strict confidentiality agreements.

We verify that third parties comply with POPIA and similar data protection laws.

We avoid cross-border data transfers unless the destination country has equivalent data protection laws.

We obtain explicit consent before sharing personal data with any external party.

 

  1. Marketing Communications

We allow individuals to opt-in before sending direct marketing messages.

We provide a clear and easy opt-out mechanism in all communications.

 

  1. Data Subject Rights

We provide individuals with access to their data upon request.

We allow individuals to correct or update their data.

We process requests for data deletion promptly unless legally required to retain the information.

We facilitate the right to object to direct marketing activities.

 

  1. Breach Notification & Incident Response

We implement a data breach response plan and notify the Information Regulator and affected individuals of a data breach as soon as possible.

 

  1. Employee Training & Awareness

We conduct regular training sessions for employees on POPIA compliance and implement strict data-handling policies for staff.

 

  1. Compliance Monitoring & Audits

We perform regular internal audits to ensure adherence to POPIA and keep detailed records of all data processing activities.

 

  1. Retention of Your Personal Data

We retain your personal data only as necessary for the purposes set out in this policy and to comply with legal obligations.

 

  1. Transfer of Your Personal Data

Your personal data may be processed in operating offices outside your jurisdiction, subject to appropriate controls.

 

  1. Disclosure of Your Personal Data

Personal data may be disclosed for legal obligations, business transactions, or with your consent.

 

  1. Links to Other Websites

Our service may contain links to third-party websites. We are not responsible for their privacy policies.

 

  1. Changes to This Privacy Policy

We may update our Privacy Policy and will notify you by posting the new policy on this page.

 

  1. Contact Us

If you have any questions about this Privacy Policy, you can contact us at:

Email: team@publishared.co.za

 

  1. Conclusion

By adhering to POPIA and implementing these procedures, we ensure responsible data handling, regulatory compliance, and build trust with our customers. By using our service, you agree to the collection and use of information in accordance with this Privacy Policy.